DDR Auto-Classification

Votiro's Auto-Classification solution is based on Microsoft Purview Sensitive Labels. Integrating Votiro DDR and Microsoft Purview Sensitive Labels creates a comprehensive data protection and compliance solution that leverages the strengths of both platforms. The admin can create Microsoft Sensitivity labels and set desired Votiro DDR policies to perform auto-classification based on a document's sensitive data.

Key Capabilities

Content Inspection - Automatically scans and analyzes files, emails, and other content for sensitive information.

Policy-Driven Labeling - Administrators define policies to specify when and how labels should be applied.

For example:

Apply a "Confidential" label if a document contains a credit card number.

Apply a "Highly Confidential" label if the file contains sensitive legal or healthcare terms.

Real-Time Auto-Classification - Automatically applies labels as content is created, modified, or shared within Microsoft 365 apps like Word, Excel, and Outlook. Ensures that sensitive content is secured immediately upon detection.

Benefits of Automatic Labeling

Efficiency - Reduces the burden on employees to manually label content, ensuring consistent application of policies.

Accuracy - Minimizes errors and oversights, improving the reliability of data classification and protection.

Compliance- Helps meet regulatory requirements by automating data protection and classification processes.

Scalability - Enables large organizations to apply data governance at scale without manual intervention.

Prerequisites

Microsoft Purview sensitivity labels are available to use.

To learn how to create Microsoft sensitivity labels, see Create and configure sensitivity labels and their policies.

Note:

If masking is enabled, Auto-Classification will be applied after masking is implemented.

Procedure

From the navigation pane on the left, click Settings > Auto Classification.

Click on + Rule to create a new rule. The Define Rule window opens:

Select the desired data labels and click on Save. The new rule is displayed on the Auto Classification page:

After creating a rule, select one of the three policy actions to apply:

Keep existing labels - This is the default. Votiro will analyze the existing label only, without modification. This action is equivalent to “Only Analyze” mode.

Override labels only to higher - Votiro will analyze the existing label and will override the label only if the sensitive content matches a higher priority level. The user will be able to choose which label to set in this case.

Note:

Priority is set on Microsoft sensitivity labels.

Behavior will be the same for files without labels.

For example:

There are two available labels:

Confidential – Priority 1 (Low)

Highly Confidential – Priority 2 (Higher)

ii.

The user labels the file as Confidential.

iii.

The file is sent by email/other Microsoft Apps (OneDrive, SharePoint, Teams).

iv.