Microsoft Teams
Overview
Experience seamless file sharing and robust security within MS Teams, now available with a quick and easy setup and complemented by advanced analytics for actionable insights, designed for stability and reliability to enhance your collaboration workflow.
Prerequisites
Only an admin with full privileges can setup integration.
Microsoft Teams Integration Setup with Votiro Cloud
| 1. | Navigate to to the Votiro Management console > Cloud Connectors > Microsoft Teams and click on Setup MS Teams Integration. |
| 2. | Pick an Admin account and perform Microsoft Authentication: |
| 3. | Accept the requested permissions. |
| 4. | After successful integration, the user will be led to MS Teams configuration page. |
Configuration of Teams in the Votiro Cloud Management Dashboard
To get to the Teams page, from the navigation pane on the left, click Cloud Connectors > Microsoft Teams.
The Microsoft Teams page contains the following fields:
| 1 | Monitor Mode | Default - disabled (unchecked). If Monitor Mode is enabled, the original unsanitized file is received, but file analytics are available. Note: If Monitor Mode is enabled, files will not be sanitized and may contain malware. To enable Monitor Mode, contact Votiro support. |
| 2 | Azure Tenant Id | The organization's Azure Tenant ID Note: This field cannot be changed. |
| 3 | Policy Name | Specify a policy for the MS Teams connector to work with. Select Default Policy if you have not created an alternative policy to use. |
| 4 | Channel Name | Specify the name of your channel. Default - MS Teams |
| 5 | Monitored Groups | The left column will contain all groups under the Azure tenant account. To authorize specific groups to be able to sanitize files, select the groups from the left column and click Add. To deny sanitization authorization to specific groups, select the groups from the right column and click Remove.
If a group is enabled/disabled for sanitization, all the group users are enabled/disabled even if the group users were not enabled/disabled in the Monitored Users field.
By default no group is protected. |
Obtaining full file upload functionality
To obtain full file upload functionality with MS Teams, you must also configure OneDrive to work together with MS Teams. The customer needs to set protected groups in Teams and also set protected users in OneDrive.
See the Chat and Channel use cases below and how to address them by adding the right connector and protected list.
Chat
| n | Upload a file to the Chat main screen. The Teams connector will handle it. |
| n | Upload a file to the Chat Shared screen. The OneDrive connector will handle it. |
Channel
| n | Send a post using the Posts screen. The Teams connector will handle it. |
| n | Upload files to the Files screen. The OneDrive connector will handle it. |
| n | Create a new file using Apps. The OneDrive connector will handle it. |
Working with external users
The following use cases apply when sending/receiving to/from external users.
Sending files to outside the organization (Internal user to External user)
| n | Protected internal user sends files in chat to an external user - Supported |
| n | Protected internal user sends files in the channel to an external user (inside the organization channel) - Supported |
| n | Protected internal user sends files in an external channel to an external user (outside the organization channel) - Currently not supported |
Receiving files from outside the organization (External user to Internal protected user)
| n | External user sends files in chat to internal user - Currently not supported |
| n | External user sends files in an external channel to an internal user - Currently not supported |
| n | External user sends files in an internal channel to an internal user - Supported |
Workflow
Protected groups
To start protecting MS Teams organization groups, select which groups will be monitored by Votiro. The Monitored Groups has two columns:
| n | Available groups (left column) |
| n | Monitored groups (right column) |
To set monitored groups, select from the available groups and:
| 2. | Click on Save Subscription. |
| 3. | After saving the subscription, Votiro will protect each group member. There will be an indication of the subscription process: |
| 4. | After adding the groups, the selected groups will move to the Monitored Groups (right) column. |
| 5. | To remove monitored groups, selected the desired groups from the right column and click on Remove. |
Sanitization process
Once a group becomes Monitored, sanitization will be activated when uploading files to MS Teams for each group member.
The sanitization will be applied to:
The following example illustrates sanitization of a channel post.
| 2. | Attach a file to the post: |
| 4. | From the moment the file is posted in the channel, the file will be sent for sanitization in a matter of seconds. |
| 5. | After sanitization has completed, the sanitized file will be replaced in the post message: |
| 6. | In the sanitized file version, if a file was detected with sensitive data, the sensitive data is masked according to organization policy: |
| 7. | To verify that the file is indeed the sanitized version, the user can browse to the Files tab. There is an indication that the file was modified by SharePoint App (= Votiro). |
Votiro Analytics
File analytics are available from the:
| n | Privacy and Compliance Dashboard |
Limitations
| n | Sanitization is not supported when performing file actions “Copy” and “Move”. |
| n | Sanitization is not supported for direct images in chat (with preview option). |
| n | Sanitization is supported up to 100MB file size. |
| n | A newly created team can take 10 minutes to be displayed in the initial setup. |
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