Microsoft SharePoint

Note: Only Admins can install the Votiro application.

Prerequisites

The Organization's SharePoint account is ready to use.

The user performing the installation has admin privileges.

Microsoft SharePoint Configuration for Integration with Votiro Cloud

Enter the Votiro Management Console.

Navigate to Cloud Connectors > Microsoft SharePoint.

Click on Setup Microsoft SharePoint Integration.

Select a user with admin permissions and click on Accept in the Permissions Requested window.

After accepting the permissions, the user will be redirected to the Votiro SharePoint configuration. After the subscription completes, the Azure Tenant ID is displayed.

Configuration of Microsoft SharePoint Scan in the Votiro Cloud Management Dashboard

The Votiro SharePoint integration currently supports Scan on Demand only.

Scan on Demand

Our product provides the option to scan data at rest. The customer is able to choose specific SharePoint sites and select specific folders to scan.

To perform the scan, open the SharePoint screen in the Votiro Management dashboard:

Select a Policy Name. This is the policy to work with the SharePoint connector. This will be displayed inside the Sanitized File Info.

Select the SharePoint Site. This site contains the folders to be scanned.

Select the SharePoint Folder to scan. Only one folder at a time can be scanned.

Press the Scan button to execute the scan.

After initiating the scan:

Votiro will analyze the existing files.

All files will be sent to the sanitization process.

A progress bar will indicate the percentage completed.

The user can stop the scan by clicking on the Abort button.

After sanitization is completed for all files, the progress bar will display 100%.

SharePoint behavior when using the Votiro SharePoint App

When executing SharePoint scan on demand, all files will be sent to Votiro for sanitization.

The files will be scanned for suspicious activity and privacy risks.

The Votiro engine will remediate any suspicious activity and privacy risk (according to the selected Policy).

When the sanitization completes, the sanitized file will be replaced in the SharePoint folder.

How to check if the file is the sanitized version

There will be an indication if the file was modified in the Version history:

The file will be marked Sanitized next to the modification date-time.

The Modified By column will display SharePoint App.

SharePoint behavior with Password Protected Files

A sanitized file that is a blocked PDF file contains instructions on how to release the file.

Click on I have a password”.

The user will be redirected to the Votiro Portal to release the file.

Enter the correct password and click on Release to SharePoint.

After executing the Release option, the file will be sent to sanitization.

After the sanitization completes, the sanitized file will be sent to the SharePoint folder.

Navigate back to the SharePoint folder. The sanitized file will be displayed.

How to get insights using the Management Dashboard

There are several ways to get insights on SharePoint sanitized files.

Monitor screen - there is an option to see SharePoint insights by filtering the Monitor dashboard by SharePoint channel.

Events screen - there is an option to see SharePoint events by filtering the Events list by SharePoint channel.

Threat Analytics Dashboard - get insights on the Threat Analytics, including suspicious objects, win events and more. Filter by SharePoint channel, and see all related data.

Privacy and Compliance Dashboard - get insights on the Privacy and Compliance, including detected data per Regulation, data label, per file type. Filter by SharePoint channel, and see all related data.

HTML 4 zen.4.log-843002475.zip
8 KB Download

Articles in this section

Microsoft SharePoint