OneDrive

Microsoft OneDrive

Prerequisites

The organization's OneDrive account is ready to use.

The user installing has admin privileges.

Limitations

OneDrive integration with Votiro is supported for OneDrive for Business (Enterprise) only.

OneDrive integration with Votiro is not supported for OneDrive Personal.

Sanitization starts one minute after uploading a file to one drive. The Microsoft notification for an alert resource has an average latency of less than one minute and a maximum latency of five minutes. For more information on the Microsoft latency to expect between an event happening in the service and the delivery of the change notification, see the article Latency.

Microsoft OneDrive Configuration for Integration with Votiro

Enter the Votiro Management Console.

Navigate to Cloud Connectors > Microsoft OneDrive through the left pane.

Click on Setup Microsoft OneDrive Integration.

Select a user with admin permissions and Accept the Votiro App permissions.

After accepting the permissions, the user will be redirected to Votiro OneDrive configuration. After the setup completes, the Azure Tenant ID is displayed.

Configuration of OneDrive in the Votiro Cloud Management Dashboard

Our OneDrive integration provides two options:

Scan on demand

Dynamic scanning

Scan on demand

Our product provides the option to scan data at rest. The customer is able to choose specific OneDrive folders to scan.

To perform the scan:

Choose a Policy Name - this will be displayed inside the Sanitized File Info.

Choose a Resource type - Users or Groups.

Select the OneDrive Users or OneDrive Groups.

Select the OneDrive Folders to scan.

Click on Scan.

All selected files will then be sent to the sanitization process, and our product will then begin to analyze the selected files. A progress bar indicates the percentage of the files completed. To halt the scan, press the Abort button.

After sanitization is completed for all the files, the progress bar will reach 100%.

Dynamic scanning

To activate dynamic scanning, on the Microsoft OneDrive Votiro Management Console, enter the following fields:

Policy Name - Specify a policy for the OneDrive connector to work with. This will be displayed inside the Sanitized File Info.

Channel Name - Specify the name of your channel. The channel name appears on the Events page as the name of a channel.

There will be an option to filter events with this channel name.

There will be an option to filter reports with this channel name.

Monitored Users - Select the users to be protected by Votiro. Select users and click on the Add button. The selected users will move to the right column. When each one of the monitored users uploads a file to OneDrive, the file will be sanitized.

Monitored Groups - Select groups and click on the Add button. The selected users will move to the right column. When any user in the monitored groups uploads a file to OneDrive, the file will be sanitized.

When adding/removing users/groups, there will be a Subscription Changed notification.

After confirming the subscription change, the subscription process will start.

After the subscription process completes, the updated users/groups list will be displayed.

OneDrive behavior when using the Votiro OneDrive App

When a protected user uploads a file to OneDrive, there will be an indication that the file was uploaded.

Votiro App will detect that there is a new file uploaded.

Votiro App will send the file to sanitization.

Note

It may take up to one minute before the file is sent to sanitization (this is a Microsoft limitation).

The file will be scanned for suspicious activity/Privacy risks.

The Votiro engine will remediate any suspicious activity/Privacy risk (according to Policy).

When the sanitization completes, the sanitized file will be replaced in the OneDrive folder.

How to check if the file is the sanitized version

There will be a modification indicator. The sanitized file will be displayed as Modified By SharePoint App. You can see this indication in the main view Version history window.